© 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Reference Guide Document Details Document #: 160_RG1000_230505 Overview This Reference Guide will teach you what you need to know about Daily Prep, Auto-Prep and the Prep Reports. Be sure to grab the latest version of this document here: https://links.crunchtime.com/NCRG-PrepOptionsReference OR by scanning the QR code to the left. Related User Group Permissions % Screen Name Control Name Description 04 Recipe Summary Add Add a new recipe from the summary screen. [129][1] 04 Recipe Save Make and save changes to a recipe. [106][3] 35 NC-Daily Store Tasks Create Daily Prep Enables “Create Daily Prep” on the Production menu. [123][549] 35 NC-Daily Store Tasks Daily Prep Enables “Recent Daily Prep” on the Production menu. [123][473] 40 NC-Daily Prep Allow Finalize to make Avail Qty < 0.00 Allow users to finalize Daily Prep when one or more components have an insufficient quantity in inventory. This will also allow users to finalize a Prep transaction with negative quantities that makes a recipe's Available Quantity fall below 0.00. [220][474] 30 NC-View Reports Prep Report Enables the Prep Report and Single-Day Prep Report on the Production Reports menu. [141][622]

2 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Daily Prep Overview Daily Prep is used to record actual production and recommend a Suggested Prep quantity based on what a location needs minus the stock it currently has. For Net-Chef to calculate this accurately, it is necessary for operators to physically record actual production quantities each day, or throughout the day depending on how frequently prep is performed. Once recorded, raw ingredients are removed from inventory, a finished recipe is added to inventory in their place, and the value of each recipe is updated. Adding prepped recipes to your inventory makes it much easier to track how much product you actually have. When should I use it? We recommend using this process to record prep for recipes that are counted as part of inventory (for example: Beef Stew, Chocolate Cake, etc.). Accurate actual costing metrics are dependent on the regular input production data. Good candidates for this option are locations with 50 Prep Recipes or less or customers who already record actual production quantities as part of their standard operating procedures. How do I use it? For details on how to perform Daily Prep, see the related QuickStart Guide, found here: https://links.crunchtime.com/NCQS-CreateDailyPrep Key Terms • Current Available – System-calculated On Hand quantity based on the last inventory count, (+) recorded Prep, (–) Sales Depletion, (–) any recorded Waste (Adjustments). • Proj. Cons. For Day – How much you’re expected to need for the day based on historical usage and the sales forecast. • Suggested Production for Prep – Your Projected Consumption minus Current Available. • Actual Production – The quantities that were actually produced. Related Setup 1. Add the producing Location to the recipe’s Location tab. • Set Production Type = ‘Production’ and POS Decrement = ‘Item’. • Check the A/T Cost Item flag. (Continued) Enterprise Manager > Products: Recipe > Location tab

3 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Daily Prep (Continued) Related Setup (Continued) 2. Link the Recipe to a Prep Station. 3. For the producing Location, link the Prep Station to a Storage Location. Enterprise Manager > Products: Recipe > Production tab Enterprise Manager > Products: Storage Locations

4 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Daily Prep (Continued) Related Setup (Continued) 4. At the producing Location, add the Prep Recipe as a Location Product. Setup Reminder: If you use the Location Products screen to add your Prep Recipes, you need to be logged into the location that does the prep, not Corporate. Impact on Inventory Prep Recipes will be included on your count sheets. It is important to count Prep Recipes accurately so that the Current Available quantity in the Suggested Prep calculation is accurate. • When reviewing inventory, POS depletion is recorded for the Prep Recipe in the Sold column. • Depletion of the component ingredients is recorded in the Adjusted column and represents the ingredients that were used as part of Daily Prep. Net-Chef > Inventory: Create/Review Inventories > Review Enterprise Manager > {Location} > Products: Location Products

5 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Auto-Daily Prep Overview You can automate the Daily Prep process using our Auto-Daily Prep feature. This is the preferred method for all new CrunchTime customers or existing customers seeking to simplify and minimize operational tasks. Auto-Daily Prep automatically creates a record of prepped recipes in Net-Chef, without needing to manually enter the actual amount prepped each day. When should I use it? We recommend using this process to record prep for recipes that are counted as part of inventory, but the process of recording actual production throughout the day is not wanted or not feasible. How do I use it? Using the Menu Mix integration, CrunchTime knows all the menu items that were sold throughout the day and depletes the ingredients from inventory based on the Recipe s defined in Enterprise Manager. When this causes a Prep Recipe component to be depleted completely, Net-Chef will automatically create a new Daily Prep transaction for the exact amount needed to prepare the sold menu item. This adjusts the Book Quantity of the raw ingredients used, updates the Prep Recipe value, and saves operators time. Note: Auto-Daily Prep will not kick in until the On -Hand quantity of at least one Prep Recipe falls below zero (i.e. all of the On-Hand product must be used before Net-Chef preps more). Key Terms • Menu Mix – Item level sales information included in the point-of-sale (POS) integration. This drives inventory depletion and is critical for theoretical cost calculations. Related Setup 1. Add the producing Location to the recipe’s Location tab. • Set Production Type = ‘Production’ and POS Decrement = ‘Item’. • Check the A/T Cost Item flag. (Continued) Enterprise Manager > Products: Recipe > Location tab

6 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Auto-Daily Prep (Continued) Related Setup (Continued) 2. On the recipe’s Production tab, link the Recipe to a Prep Station. 3. For the producing Location, link the Prep Station to a Storage Location. Enterprise Manager > Products: Recipe > Production tab Enterprise Manager > Products: Storage Locations

7 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Auto-Daily Prep (Continued) Related Setup (Continued) 4. At the producing Location, add the Prep Recipe as a Location Product. Setup Reminder: If you use the Location Products screen to add your Prep Recipes, you need to be logged into the location that does the prep, not Corporate. 5. At the producing Location, enable Auto-Daily Prep for sales depletion. 6. Check the box to Check for Missing Prep in Final for Post Inventory; this should always be enabled when Auto-Daily Prep is being used. Enterprise Manager > Corporate: Locations > {Edit} Enterprise Manager > {Location} > Products: Location Products

8 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Auto-Daily Prep (Continued) Impact on Inventory Prep Recipes will be included on your count sheets. It is important to count Prep Recipes accurately so that the Current Available quantity in the Suggested Prep calculation is accurate. This will also ensure that Auto- Daily Prep is kicking in at the appropriate time, preventing unexpected variances. • When reviewing inventory, POS depletion is recorded for the Prep Recipe in the Sold column. • Depletion of the component ingredients is recorded in the Adjusted column and represents the ingredients that were used as part of Daily Prep. Net-Chef > Inventory: Create/Review Inventories > Review

9 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Prep Report Overview The Prep Report provides operat ors with the information needed to make knowledgeable prep decisions, without any risk to Actual or Theoretical cost calculations or additional operational requirements. When should I use it? We recommend using this process to assist with prep for recipes that are not counted as part of inventory and when prep planning is done on a daily or weekly basis; may be used in conjunction with Auto-Daily Prep. How do I use it? Open the report and select your date range. Apply any grouping or template filters and select Retrieve. The report will show Daily Consumption data for each day included in the range. Operators can print the report or bring up Net-Chef on a kitchen tablet to prep according to plan. Key Terms • On Hand – Blank; the report is designed to be printed/exported for a person to do a quick spot check for On Hand quantities. • Daily Consumption – The suggested number of batches needed for the day based on your projected consumption. • Shelf Life Max – The suggested number of batches needed for the entire Shelf Life of the Recipe based on projected consumption. • Prep Qty – Blank; the report is designed to be printed/exported so a chef can adjust the Prep Qty based on information in the report and additional extraneous information. (Continued)

10 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Prep Report (Continued) Related Setup • On the recipe’s Production tab, select Include this recipe in the Net-Chef Prep Report. Tip: This can be enabled for all locations on the Production tab (shown above), or for specific locations on the Location tab. Impact on Inventory Using the Prep Report will have no impact on your inventory, as Prep Recipes are not tracked as separate products nor counted as part of inventory. When using only this report, you will simply be counting and reporting on variances of raw ingredients. Note: This will differ if you are using the report in conjunction with Auto-Daily Prep. Enterprise Manager > Corporate: Locations > {Edit}

11 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Single-Day Prep Report Overview The Single-Day Prep Report provides operators with the information needed to make knowledgeable prep decisions, without any risk to Actual or Theoretical cost calculations or additional operational requirements. When should I use it? We recommend using this process to assist with prep for recipes that are not counted as part of inventory and when prep planning is done multiple times per day; may be used in conjunction with Auto-Prep. How do I use it? Open the report and select your Intra-day Prep Frequency:  ‘Every 15 min’, ‘Every 30 min’, ‘Every 1 Hour’, ‘Every 4 Hours’, ‘By Daypart’ Apply any Grouping or Template filters and click retrieve. The report will tell you projected consumption information for each frequency threshold. Operators can print the report or bring up Net-Chef on a kitchen tablet to plan prep quantities throughout the day. Key Terms • On Hand – Blank; the report is designed to be printed/exported for a person to do a quick spot check for On Hand quantities. • Daily Consumption – The suggested number of batches needed for the day based on your projected consumption. • Shelf Life Max – The suggested number of batches needed for the entire Shelf Life of the Recipe based on projected consumption. • Prep Qty – Blank; the report is designed to be printed/exported so a chef can adjust the Prep Qty based on information in the report and additional extraneous information. (Continued)

12 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options Single-Day Prep Report (Continued) Related Setup • On the recipe’s Production tab, select Include this recipe in the Net-Chef Prep Report. Tip: This can be enabled for all locations on the Production tab (shown above), or for specific locations on the Location tab. Impact on Inventory Using the Single-Day Prep Report will have no impact on your inventory, as Prep Recipes are not tracked as separate products nor counted as part of inventory. When using only this report, you will simply be counting and reporting on variances of raw ingredients. Note: This will differ if you are using the report in conjunction with Auto-Daily Prep. Enterprise Manager > Corporate: Locations > {Edit}

13 © 2023 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Net-Chef Prep Options A Hybrid Approach Overview The Prep Options outlined on the previous pages can be implemented separately or using a hybrid approach of multiple options. Here are some different scenarios where these features may be used in a complementary manner: • Use Auto-Daily Prep for depletion that occurs throughout the day and use one of the Prep Reports for your production planning. • Use the regular Prep Report for recipes prepped daily and the Single -Day Prep Report for recipes prepped more than once per day. • Use Auto-Daily Prep for depletion that occurs throughout the day and Daily Prep to record prep for recipes that typically have an On Hand quantity remaining at day’s end. • Use Daily Prep for production planning and to record actual production for inventoried recipes while also using the Prep Reports for planning recipes that are not inventoried.