© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 1 Receive a Vendor Order Quick Start Guide Document Details Document #: 160_RVOQS_250521 Release Version: 20.25.05.29 or higher Version Release Date: June 2025 Related User Group Permissions % Screen Name Control Name Description ID #s 97 NC-Other Store Tasks View/Edit Recent Vendor Orders Enables Recent Vendor Orders on the Purchasing menu. [135][251] 79 NC-Purchasing Attach Files Allows users to upload and link files to a vendor order. [145][466] 08 NC-Purchasing Edit Conversion during VO Reconcile Allows users to edit the Conversion value. [145][540] 61 NC-Purchasing Edit Reference # during VO Reconcile Allows reference number to be edited during reconcile. [145][374] 13 NC-Purchasing Edit Tax Code during VO Reconcile Allows tax code to be edited during reconcile. [145][375] 19 NC-Purchasing Labels Allows users to print labels during reconcile. [145][484] 24 NC-Purchasing Override Check Number Requirement Displays a check box beside the “Check Number” field in the Reconcile screen; when unchecked, this clears and disables the “Check Number” field. [145][413] 95 NC-Purchasing Reconcile Displays the “Reconcile” link; allows users to initiate & complete the reconcile process. [145][11] NC-Purchasing Reconcile Without Invoice Displays the “Continue Without Invoice” button and allows users to initiate & complete the receiving process while waiting for the invoice details. Download the latest version of this document here: https://links.crunchtime.com/NCQS-ReceiveVendorOrder … or scan the QR code to the left.

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 2 QUICKSTART GUIDE Net-Chef Receive a Vendor Order Getting Started 1. Select Reconcile to get started. 2. Choose Continue Without Invoice. (Continued) Net-Chef > Purchasing: Recent Vendor Order 1 2 1 2 What if I already have the invoice? If you would like to enter the invoice information while receiving this order, you can do so by first entering the Vendor Invoice Number (#) and Total Invoice Value. Then select Continue when you’re ready to go. If you would like instructions for reconciling with an invoice, check out the Reconcile guide here: https://links.crunchtime.com/NCQS-ReconcileVendorOrder E-Invoice Note : If the vendor sends e -invoices, t he vendor record must have “Allow E -Invoice Processing after Reconcile” enabled on the Pricing Rules tab. If an e-invoice was already received for this order, you will be brought directly to the reconcile screen, skipping this pop -up.

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 3 Net-Chef Receive a Vendor Order (Continued) Confirm Physical Quantities 3. Update the Physical Quantity column as necessary to reflect how much product was delivered on this order. Use the Unit column to know how you’re counting the product. If you need to receive product by weight or account for a substitution, go to pages 7 & 8. (Continued) 3 Note: Users associated with a User Group that has the “NC-Purchasing: Edit Conversion during VO Reconcile” permission enabled will also be able to edit the Conversion values if necessary. Net-Chef > Purchasing: Recent Vendor Order: Reconcile 3

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 4 Net-Chef Receive a Vendor Order (Continued) Vendor Feedback 4. Select the Vendor Feedback hyperlink. 5. Check the box for each statement that applies to this order. 6. Select Save to add this feedback to the order. (Continued) Net-Chef > Purchasing: Recent Vendor Order: Reconcile 4 5 6 4 5 6 Note: Vendor Feedback will only be available once Vendor Evaluation options have been defined in Enterprise Manager. Users will be required to provide feedback when the Vendor Feedback is Necessary company preference is enabled.

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 5 Net-Chef Receive a Vendor Order (Continued) Allocate Products If you received a different amount than was ordered (whether it was more or less), you may be prompted to provide additional information on the order. 7. Select the Allocate tab. 8. Choose a Qualitative Judgement that describes why the Physical Quantity is more/less than what was ordered. (Continued) Tip: This page is pre-filtered to only display products that require action. To see all products, select the Funnel (filter) icon, and uncheck the Storage Location Required and Qualitative Judgement Required filters. Net-Chef > Purchasing: Recent Vendor Order: Reconcile 7 4 8 8 Note: These steps will be required when the Qualitative Judgment Required for Reconcile Quantity Discrepancy preference is enabled in Enterprise Manager. 7

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 6 Net-Chef Receive a Vendor Order (Continued) Reconcile 9. Return to the Reconcile tab. 10. When you’re finished, select Reconcile. The products you received on this delivery have now been placed into your inventory! (Continued) 9 10 Net-Chef > Purchasing: Recent Vendor Order: Reconcile 10 9 Note: If you would like instructions for entering the invoice data, check out the Invoice guide here: https://links.crunchtime.com/NCQS-InvoiceVendorOrder

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 7 Net-Chef Receive a Vendor Order Advanced Adjustments Apply Catch Weight The following steps will allow you to receive a product by its inventory unit (this is useful for products that vary in size, such as meat). 1. Check the Catch Weight box. 2. Update the Physical Quantity to the exact amount of product that was delivered. Tip: Review the Unit column to ensure you’re measuring the product correctly. (Continued) Net-Chef > Purchasing: Recent Vendor Order: Reconcile 1 Super Tip: Several fields will automatically update when Catch Weight is selected: • Physical and Invoice Quantity are updated to reflect the Order Quantity in Inventory Units (rather than Vendor Units) • Unit is updated to the Inventory Unit (rather than the Vendor Unit) • Conversion is changed to ‘1’ and cannot be edited. • The Invoice Price updates to reflect the cost per Inventory Unit (rather than Vendor Unit). 2 1 2

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 8 Net-Chef Receive a Vendor Order Advanced Adjustments (Continued) Add Substitute The following steps are only necessary if the vendor sent a substituted product in place of what was originally ordered: 1. Select the Substitute button. 2. Choose the originally ordered Product. 3. Optionally, update the Product Number and Description to change how the item appears on the order. 4. If the vendor sent a different size package, update the Conversion and Vendor Unit to reflect the size of the package and how many units are in that package. (Ask yourself “how many Units are in one Vendor Unit?”) 5. Select Save. The order will be updated to reflect the new order.. The substitute product will be added into inventory, counted, and depleted as if it were the original product. Net-Chef > Purchasing: Recent Vendor Order: Reconcile 1 2 3 5 4 1 2 3 4 5