© 2022 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Receive Credits Quick Start Guide Document Details Document #: 160_QS1000_220601 Release Version: 10.00.00.00 Version Release Date: July 2022 Overview When reconciling a Vendor Order there may be discrepanc ies between the amount of product received at the store and the amount the location wa s invoiced. This document shows you how to receive credits for these discrepancies in Net-Chef. System Requirements • CES Version 10.00.00 or higher Be sure to grab the latest version of this document here: https://links.crunchtime.com/NCQS-ReceiveCredits OR by scanning the QR code to the left. Other Related Documentation • NCQS – Reconcile a Vendor Order: https://links.crunchtime.com/NCQS-ReconcileVendorOrder Related User Group Permissions % Screen Name Control Name Description 97 NC-Other Store Tasks View/Edit Recent Vendor Orders Enables Recent Vendor Orders on the Purchasing menu. [135] [251] 95 NC-Purchasing Reconcile Allows users to complete the reconcile process. [145] [11]

2 © 2019 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Receive Credits Adjust Invoice Quantity and Physical Quantity In this example, the invoice is reconciled with a corrected Invoice Quantity and Physical Quantity which will update the total for the invoice. This will not show a Variance on the Purchase Journal. When processing a credit this way, the restaurant records and then pays for what was received, as opposed to paying the invoice in full and trying to get the credit from the vendor at a later date. 1. From the Recent Vendor Orders screen, select Reconcile. 2. Acknowledge the credit by changing the Invoice Quantity and the Physical Quantity. 3. The GL Amount is updated based on Vendor Pricing Rules (Contract, Invoice, or Lowest) and will reflect the Physical Quantity received. 4. Continue reconciling the vendor order as normal. (Continued) Note: Invoice Total = Sum of [ Invoice Quantity X Invoice Price ] for all products GL Amount = Invoice Total Net-Chef > Purchasing: Recent Vendor Orders > Reconcile

3 © 2019 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Receive Credits (Continued) Adjust Physical Quantity Only In this example, the invoice is reconciled with the Physical Quantity corrected to match what was received but the Invoice Quantity is left alone, to match the paper invoice. This discrepancy will show on the Purchase Journal as a Variance for this invoice. When processing a credit this way, the restaurant records and then pays for what was invoiced and has the Vendor send a credit memo at a later date. 1. From the Recent Vendor Orders screen, select Reconcile. 2. Acknowledge the credit by changing the Physical Quantity only. 3. The GL Amount is updated based on Vendor Pricing Rules (Contract, Invoice, or Lowest) and will reflect the Physical Quantity received. 4. Continue reconciling the vendor order as normal. (Continued) Note: Invoice Total = Sum of [ Invoice Quantity X Invoice Price ] for all products GL Amount = Sum of [ Physical Quantity X Invoice Price ] for all products 3 2 Net-Chef > Purchasing: Recent Vendor Orders > Reconcile 3

4 © 2019 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Receive Credits (Continued) Retrieve the Purchase Journal • The Purchase Journal shows the Variance between the Invoice Total and the Actual Total. Net-Chef > Purchasing: Reports > Purchase Journal

5 © 2022 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Auto-Generate Credits and Debits Auto-Generate Credits and Debits Two scenarios will generate Credits or Debits: • When the preference to Auto-Generate AP Export Credits and Debits is enabled, a Credit or Debit will be generated in the AP Export if the Physical Quantity is different from the Invoice Quantity. (Continued) Enterprise Manager > Interfaces: Export Mapping > Standard AP Export

6 © 2022 CrunchTime! Information Systems, Inc. All Rights Reserved. | www.crunchtime.com Auto-Generate Credits and Debits (Continued) Auto-Generate Credits and Debits (continued) • A Credit or Debit will also be generated if Update Product Pricing Based on = ‘Contract Price’ and there is a discrepancy between the Invoice Price and Contract Price. This applies to both Contracted and Non-Contracted products. Warning: If Update Product Pricing is Based on = ‘Invoice Price’, CrunchTime will not create any Credits or Debits in the AP Export for any item that has a discrepancy between Invoice Price and Contract Price. This includes Contracted and Non -Contracted products. You will have to use the Contract Discrepancy Report and/or the Purchase Journal to see those discrepancies. Enterprise Manager > Corporate: Purchasing > Preferences > Purchasing tab