© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 1 Print & Enter Inventory Counts Quick Start Guide Document Details Document #: 160_ICQS_250702 Release Version: 11.00.00.00 Version Release Date: October 2023 Overview Inventory is taken regularly to determine how much of each product is on hand, how much product was used during the period, how much should be ordered, and if actual costs are in line with budgeted costs. A period cannot be posted until inventory counts have been entered and saved for that period; this Inventory event is called the “Final for Post.” Related User Group Permissions % Screen Name Control Name Description ID #s 76 NC-Administrative Options Inventory Setup Enables this option on the Inventory menu. [144] [623] 82 NC-Inventory Physical Inventory Controls whether the “Create/Review Inventories” option is available on the menu and the “Count Sheet” link is available for an Inventory event. [178] [376] 82 NC-Inventory Data Entry Controls whether the “Data Entry” link is available for an Inventory event. [178] [378] 79 NC-Inventory By Exception Controls whether the “By Exception” button is available in the Data Entry screen. [178] [380] 81 NC-Inventory Review Controls whether the “Save and Review” button is available in the Data Entry screen. [178] [379] Related Documentation • NCQS – Manage Storage Locations: https://links.crunchtime.com/NCQS-ManageStorageLocations • NCQS – Review and Post Inventory: https://links.crunchtime.com/NCQS-ReviewAndPostInventory • MIRG – Mobile Inventory Reference Guide: https://links.crunchtime.com/MIRG-MobileInventoryReference Download the latest version of this document here: https://links.crunchtime.com/NCQS-PrintAndEnterInventoryCounts … or scan the QR code to the left. Watch the video tutorial: NCI 106 - Print & Count Inventory

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 2 QUICKSTART GUIDE Net-Chef Print & Enter Inventory Counts Before Starting Inventory Overview Post Periods are time frames used for accounting purposes. Often post periods are one week (seven days) in length. Counting inventory for each post period determines how much of each product is physically on hand, how much has actually been used, how much should be ordered, and if actual costs are in line with budgeted costs. There are a few different types of inventory events: • Final for Post – This is the comprehensive inventory for a post period. These counts are used to finalize your inventory and determine food costs for the period. The Final for Post inventory must be completed reviewed before the period can be posted. • Scheduled Inventory – These are inventory counts performed between Final for Post events to count specific products. These counts make it easier to manage critical items, such as meat or liquor. Scheduled Inventory events can be created in either Net-Chef or Enterprise Manager. • Cycle Counts – These are Final for Post events that only count specific groups of products for different periods, without requiring users to count everything the location has received. Cycle Counts can only be configured in Enterprise Manager. Update your Inventory Setup • If necessary, update the Sequence of the products in each Storage Location. • Verify your products are assigned to the correct Primary and Secondary Storage Locations. (Continued) B A Net-Chef > Inventory: Inventory Setup B A Tip: If the products in a Storage Location have been sequenced, they will be sorted in that order on the Count Sheet and the Data Entry screen. For details on sequencing, see the following QuickStart Guide: https://links.crunchtime.com/NCQS-ManageStorageLocations Warning: You should only update and/or sequence Storage Locations BEFORE starting inventory or AFTER inventory has been posted.

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 3 Net-Chef Print & Enter Inventory Counts Before Starting Inventory Inventory Posting Checklist Before beginning your inventory counts, confirm the following tasks have been completed: • All Vendor Orders that were received have been reconciled. − Confirm that no Vendor Order Received tasks remain with dates during the period. • All Transfers received from other locations have been reconciled. − Confirm that no Location Transfer Receive tasks remain with dates during the period. • All Transfers sent to another location have been reconciled. • All Storage Transfers have been completed. • All non-accrual Purchase by Invoice transactions have been reconciled. • All Menu Mix and Sale Mix files for the period have been imported. − Confirm that no Missing Menu Mix Sales or Missing Register Sales tasks remain for dates during the period. − Alert Corporate to any missing items. • All Daily Prep transactions have been finalized. • All Commissary Orders have been reconciled. • All Labor Actual records have been reviewed. − Confirm that no Labor Actuals – Not Reviewed or Missing Labor Actuals tasks remain with dates during the period. (Continued)

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 4 QUICKSTART GUIDE Net-Chef Print & Enter Inventory Counts Count Inventory Overview Once you have completed the Inventory Process Checklist on the previous page, you’re ready to start counting products. This guide will show you how to print out your count sheet and enter counts into Net-Chef. Print Count Sheets The Inventory Count Sheet lists each product that is part of the inventory event and prints a blank line next to the product for writing in the actual physical quantity as the products are counted. 1. From the Inventory menu, select Create/Review Inventories. 2. Select the appropriate Post Period. This field will default to the first incomplete Post Period. 3. Select Count Sheet for the inventory you are completing. (Continued) 3 2 Tip: To verify your storage sequencing, preview the Count Sheets before you start counting. This will help make sure your inventory screens are optimized for shelf-to-sheet counting. Note: Count Sheets are always available to be printed for incomplete inventory events. Data Entry will not be available until the Inventory Date. Tip: Wish you could enter inventory counts right from your phone? Now you can! Check with your corporate team to see if you can start using the Crunchtime Inventory mobile app to count inventory at your location. For more information on how to get started, check out the Reference Guide here: https://links.crunchtime.com/MIRG-MobileInventoryReference Net-Chef > Inventory: Create/Review Inventories 2 3

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 5 Net-Chef Print & Enter Inventory Counts Count Inventory (Continued) Print Count Sheets (continued) 4. Select the Export (Printer) icon. 5. Update the File Format, Page Format, Orientation, and Font Size to your desired format. 6. If you would like, check the Page Break on Storage Location box to start each storage location on a new page. 7. Select the Export button to print the count sheets. (Continued) 4 5 6 7 Net-Chef > Inventory: Create/Review Inventories > Count Sheet 4 5 6 7

© 2025 Crunchtime - All Rights Reserved | www.crunchtime.com | 6 Net-Chef Print & Enter Inventory Counts Count Inventory (Continued) Enter Inventory Counts The Data Entry screen is used to enter the actual physical count quantities for the product and storage combinations associated with the inventory event. 1. When you’re done counting, open the Create/Review Inventories screen and select Data Entry. 2. If necessary, utilize the Filters to organize the product list. 3. Enter the Quantity counted for each product, in Inventory Units and Alt Units (if any). 4. When all counts have been entered, select By Exception to enter a pre-defined count for any product that doesn’t yet have one. • The “NC-Inventory > By Exception” permission must be enabled for users to see this option. 5. When finished, select Save and Review or Save and Close. • The “NC-Inventory > Review” permission must be enabled for the Save and Review button to be available. Warning: When multiple people are entering Inventory Counts at the same time, be sure to use the filters. Filter for one Storage Location, enter counts, save, then filter for another storage. If two people are in the same Storage Location at the same time, they run the risk of overwriting the counts the other person entered. 2 3 4 5 Note: For instructions on reviewing your inventory counts and posting the period, see the following QuickStart Guide: https://links.crunchtime.com/NCQS-ReviewAndPostInventory. Net-Chef > Inventory: Create/Review Inventories > Data Entry 2 5 4 3